> ## Documentation Index
> Fetch the complete documentation index at: https://docs.vowen.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Cloud Sync

> Sync your settings and data across devices.

<div style={{ marginTop: "-2.5rem" }}>
  <Info>The <a href="https://vowen.ai" className="font-semibold underline-offset-2" style={{ color: "#8b5cf6", backgroundColor: "rgba(139, 92, 246, 0.12)", border: "1px solid rgba(139, 92, 246, 0.35)", padding: "2px 8px", borderRadius: "6px", fontSize: "0.85em", textDecoration: "none", whiteSpace: "nowrap" }}>Pro plan</a> unlocks Cloud Sync so your settings, notes, and transcripts stay in sync across devices.</Info>
</div>

## Overview

Cloud Sync keeps your Vowen configuration synchronized across multiple devices using your own cloud storage provider. Your data stays in your own account. Vowen never stores it on our servers.

## Devices and Licensing

A single Pro plan provides one license key, which can be activated on **up to three devices**. Cloud Sync mirrors your data between any of those activated devices, so every device participating in sync needs to be on the same Pro license.

Both devices also need to be signed in to the **same cloud storage account** (iCloud, Google Drive, Dropbox, or OneDrive). If one device is syncing through iCloud and another through Google Drive, they won't see each other's data. Pick one provider and connect every device to that same account.

## Supported Providers

| Provider     | Platforms       | Notes                                                                  |
| ------------ | --------------- | ---------------------------------------------------------------------- |
| iCloud       | macOS only      | File-based sync via iCloud Drive                                       |
| Google Drive | macOS + Windows | OAuth authentication                                                   |
| Dropbox      | macOS + Windows | OAuth authentication                                                   |
| OneDrive     | macOS + Windows | OAuth authentication; choose which account when you have more than one |

## What Gets Synced

### Always Synced

* Settings (theme, language, recording options)
* Shortcut configuration
* Custom vocabulary and threads
* Text expansions
* Workflows and custom utilities
* Tones and global instructions
* Memory items

### Optional (you choose)

* Transcription history
* Meeting notes
* Manual transcriptions

<Note>Audio files and local model downloads are NOT synced (too large). Only metadata and text content syncs.</Note>

<Note>Every device participating in Cloud Sync needs an active Pro licence. A single licence covers up to three devices.</Note>

## Setup

<Steps>
  <Step title="Open Sync Settings">
    Go to **Settings > Sync**.
  </Step>

  <Step title="Choose Provider">
    Select your preferred cloud storage provider.
  </Step>

  <Step title="Authenticate">
    Sign in with your cloud storage account (OAuth flow, so Vowen never sees your password).
  </Step>

  <Step title="Configure What Syncs">
    Choose whether to include history, meeting notes, and manual transcriptions.
  </Step>

  <Step title="Initial Sync">
    Vowen performs an initial sync to upload your current configuration.
  </Step>
</Steps>

## Automatic Sync

Turn on **Auto-sync in the background** (Settings > Sync) and Vowen keeps the device in sync without you pressing **Sync Now**. Once enabled, it syncs automatically:

* On launch
* When you make local changes
* When you switch back to the app (pulling in changes other devices have pushed)

The connection status updates in place to show the last sync time and device. Leave auto-sync off if you prefer to control exactly when each sync happens with the manual **Sync Now** button.

## Choosing Your OneDrive Account

If you're signed in to more than one OneDrive account on the same machine, a **OneDrive account** dropdown appears in Settings > Sync once OneDrive is selected. Pick the account you want Vowen to use — your data is stored in a `Vowen Sync` folder inside it. After switching accounts, press **Sync Now** to set up sync in the new location.

## Conflict Resolution

When the same setting is changed on two devices before syncing, Vowen uses intelligent conflict resolution to merge changes. In most cases, the most recent change wins.

## Privacy

* Data is stored in **your own** cloud storage account
* Vowen has no access to your cloud files beyond the sync folder
* You can disconnect sync at any time