> ## Documentation Index
> Fetch the complete documentation index at: https://docs.vowen.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# The meeting panel

> A floating panel you can summon mid-meeting to ask questions, jot notes, and read the live transcript.

While Vowen is taking meeting notes, press `Cmd+\` on macOS or `Ctrl+\` on Windows to summon a small
floating panel. It has three tabs: ask the AI a question, jot context for the summary, or read the
transcript as it comes in. Press the same keys again to dismiss it, or press Escape.

The panel is excluded from screen capture. It will not appear in a screen share, a recording made by
another app, or in Vowen's own meeting screenshots. You can use it in the middle of a call you are
presenting in.

## Opening and closing it

<Steps>
  <Step title="Start taking meeting notes">
    The panel only exists during a meeting-notes session. Outside one, the shortcut is not
    registered at all, so the key stays with whatever app you are using.
  </Step>

  <Step title="Press the shortcut">
    `Cmd+\` on macOS, `Ctrl+\` on Windows. It opens focused so you can start typing straight away,
    centered on whichever display you are looking at, and floats above other windows including
    full-screen apps. Once you have moved it, it stays where you put it.
  </Step>

  <Step title="Dismiss it">
    Press the shortcut again, press Escape, or click the close button at the right of the action
    bar. The panel remembers where you put it and which tab you were on.
  </Step>
</Steps>

<Warning>
  **Turning the recording indicator off also turns the panel off.** Vowen treats the panel as an
  extension of the floating indicator, not a surface of its own. If **Show floating indicator while
  recording** is unchecked in **Notes settings > Recording Defaults**, the panel window is never
  created and the shortcut is never registered. The shortcut row is greyed out to match. Turning the
  indicator off in the middle of a meeting closes an open panel straight away.
</Warning>

## The three tabs

Switch tabs by clicking, or with `Cmd+1` / `Cmd+2` / `Cmd+3` on macOS and `Ctrl+1` / `Ctrl+2` /
`Ctrl+3` on Windows. Hold the modifier and the digit for each tab appears on its button. The number
row and the numeric keypad both work, and the shortcuts are keyed to physical key position, so they
work on AZERTY and other layouts where the digits need a modifier of their own.

<AccordionGroup>
  <Accordion title="Ask">
    Ask a question about the meeting so far. Each question pulls in the latest transcript, so
    follow-ups stay in sync as the conversation moves. Answers stream in place. See
    [Ask AI](/meeting-notes/ask-ai) for the full behavior, including how questions are answered when
    real-time transcription is off.

    This is the only Pro-gated tab. On a free plan it shows an upgrade card instead of the
    conversation.
  </Accordion>

  <Accordion title="Notes">
    A plain text box for context you want the summary to take into account. Anything you type is
    saved to this meeting and added to the AI summary prompt. It is the same field as the Notes tab
    on the floating indicator and the **My Notes** tab on the finished note, so all three show the
    same text.
  </Accordion>

  <Accordion title="Transcript">
    The live transcript, grouped into readable paragraphs, following the tail unless you scroll up to
    read. If real-time transcription is not running, a banner explains that the tab fills in each
    time you ask a question, and the text appears after each catch-up.
  </Accordion>
</AccordionGroup>

## The action bar

The bar along the bottom of the panel holds the tabs on the left and the actions on the right.

<AccordionGroup>
  <Accordion title="Screenshot">
    Captures your screen and attaches it to your next question as visual context. Captured shots
    appear as removable chips above the composer, and the button carries a badge with how many
    screenshots this meeting has. If the selected AI model cannot read images, a warning chip says
    so. Screenshot capture is available on macOS and Windows; on Linux the button reports that it is
    not supported.
  </Accordion>

  <Accordion title="Mark important">
    Flags the current moment so the summary emphasises what was just discussed. It stamps the
    elapsed time, and when a live transcript is running it also keeps a short excerpt of what was
    being said. The button carries a badge with how many moments you have marked. The marks are fed
    to the summarizer when the meeting ends.
  </Accordion>

  <Accordion title="Clear chat">
    Appears on the Ask tab once the conversation has messages. It erases the live conversation, which
    is shared with the floating indicator's Ask AI tab.
  </Accordion>
</AccordionGroup>

<Note>
  **You drag the panel by the action bar.** Dragging anywhere else does nothing. The bar is the only
  part of the panel with no text to aim at, so dragging it can never fight with placing the caret in
  the composer. The cursor changes to a grab handle over it.
</Note>

## Changing the shortcut

The panel shortcut is rebound from the **Notes settings**, not from Settings > Shortcuts.

<Steps>
  <Step title="Open Notes settings">
    Go to **Notes** in the sidebar and open the settings gear, then the **Recording Defaults** tab.
  </Step>

  <Step title="Find Meeting panel shortcut">
    It sits with the live-transcript settings. The toggle beside it enables or disables the
    shortcut.
  </Step>

  <Step title="Click the key combination to rebind it">
    Record a new combination in the dialog. It must include a modifier such as Ctrl, Cmd, Alt or
    Shift, because it is registered as a system-wide shortcut. Mouse buttons cannot be used, and
    Vowen will not let you pick a combination another Vowen shortcut already owns.
  </Step>
</Steps>

The row is greyed out and cannot be edited while the floating indicator is turned off, because the
shortcut would never fire.

## Pro gating

<Note>
  Only the **Ask** tab is Pro. The Notes and Transcript tabs, the screenshot button and the
  mark-important button all work on every plan.
</Note>