> ## Documentation Index > Fetch the complete documentation index at: https://docs.vowen.ai/llms.txt > Use this file to discover all available pages before exploring further. # Share and export > Share a note or transcription as a file or a public link, export summaries, transcripts, subtitles and audio, and export many items at once. Vowen gives you three ways to get a note or transcription out of the app: * **Share** a note as a file you drag into another app, or as a public link anyone can open. * **Export** a summary, transcript or audio recording to a file in the format you choose. * **Export several items** at once into a single ZIP file. > [!NOTE] > > Exporting and public links are Pro features. On the free plan, the share and export sheets show **Upgrade to Pro** instead. ## The share sheet > [!NOTE] > > Coming in the next update. Open a note and click **Share** at the top right. The sheet is titled **Share summary**, or **Share transcript** when the note has no summary. ![The Share summary sheet with a preview card of the note, a Public link field reading Not shared yet with a Create link button, and Copy Markdown, Save Markdown and Save PDF buttons](https://mintcdn.com/vowen/jjhC7JNGyK5c2anS/images/screens/note-share.webp?fit=max\&auto=format\&n=jjhC7JNGyK5c2anS\&q=85\&s=a1624aab36cd39b55a2ad3bf04080dc1) * **Drag the card** into any app (Mail, Slack, Finder, a document) to drop the note in as a PDF. If the PDF can't be prepared, the sheet says "Couldn't prepare the PDF. You can still save it below." * **Copy Markdown** copies the note as Markdown. * **Save Markdown** and **Save PDF** save it as a file. Files from the share sheet always include the title, the date and the transcript timestamps. To leave those out, use [Export](#export-a-note-or-transcription) instead. Transcriptions have the same share sheet, without the public link. See [Transcribe files](/transcription/manual-transcription). ## Public links A public link publishes a note as a web page at `https://share.vowen.ai/n/`. Anyone with the link can read it. They don't need Vowen or an account. The page shows the note's title, date, length and speakers, then the summary and the transcript in two tabs. Visitors can copy the link, copy the text, and switch between light and dark. Search engines are told not to index it. ### How to create a public link > [!NOTE] > > Until the next update, **Share** opens a dialog titled **Share this note** that lists what gets shared, and the button reads **Create public link**. The steps are otherwise the same. **1. Open the note** Go to **Notes** and open the note you want to share. **2. Click Share** The share sheet opens. The **Public link** field reads **Not shared yet**. **3. Click Create link** Vowen publishes the note, copies the link to your clipboard, and shows "Public link created and copied". Once a note is shared, its **Share** button reads **Shared**. The field shows the link with a **Copy** button, and below it "Anyone with the link can read this." with **Open**, **Update** and **Delete link**. Notes with a public link also show a link icon in the Notes list. A note needs a summary or a transcript before you can share it. Otherwise you see "This note has no summary or transcript to share yet." ### What is published Only these parts of a note are sent: | Published | Not published | | - | - | | Title and date | Audio and video recordings | | Summary, including your edits | Screenshots | | Transcript, with timings | **My Notes** | | Speaker names | **Ask AI** conversations | | Tag names | Moments you marked as important | | Length of the meeting | The template that produced the note | The sheet sums this up as "Shares the summary and transcript. Audio, screenshots, My Notes and Ask AI chats stay private." The server checks the same list again before it stores anything. > [!WARNING] > > **The link is the password.** Anyone with the URL can read the note, including anyone it's forwarded to. The note is stored on Vowen's server as plain text. It is not end-to-end encrypted. Don't publish a note you wouldn't want a stranger to read. If a link leaks, delete it. ### Update a shared note A note keeps one link for its whole life. Edits you make in the app don't reach the page on their own. After you edit the summary, rename a speaker or change tags, open the share sheet and click **Update**. The same link shows the new version straight away. ### Delete a link Click **Delete link**, then click again to confirm (**Click again to confirm**). The sheet closes and Vowen shows "Public link deleted". The note and its preview image are removed from the server immediately. The link then shows "This link was deleted". After 30 days the record is removed entirely. If you share the same note again later, it gets a new link. The old link stays dead. Deleting a link doesn't change the note in Vowen. Live links don't expire. They stay up until you delete them. ### Across your devices The link is stored with the note and travels with [Cloud Sync](/features/cloud-sync), so a note you shared on one computer shows as **Shared** on another. Each time you open the share sheet, Vowen checks whether the link is still live. If you deleted it from another device, the note stops showing it. ### Limits | Limit | Value | | - | - | | Active links per licence | 200. Deleted links don't count. | | New links per day | 50, counted per UTC day. **Update** doesn't count. | | Size per note | 2 MB of summary and transcript text. Larger notes are refused rather than published cut short. | ## Export a note or transcription Open a note or transcription, open **More options** (**…**) and choose **Export**. The sheet starts with **What to export**: * **Notes:** **Summary**, **Transcript** and **Audio recording**. * **Transcriptions:** **Transcript** only. ![The Export sheet for a transcription with a Transcript card, Format set to PDF document, and the Include title & date and Include timestamps options](https://mintcdn.com/vowen/K3t4B5xZ7DpaxaXd/images/screens/transcription-export.webp?fit=max\&auto=format\&n=K3t4B5xZ7DpaxaXd\&q=85\&s=ed3466c1e5be695b6de4c2b0134f8e8c) Pick a card, choose a **Format**, set the options, then click **Export {format}**, for example **Export PDF**. ### Formats | Format | Use it for | | - | - | | **PDF document** | A formatted document to send or print. | | **Plain text (.txt)** | Plain text for pasting or archiving. | | **Markdown (.md)** | Docs, wikis and note apps. | | **Subtitles — SubRip (.srt)** | Subtitles for video editors. Transcript only. | | **Subtitles — WebVTT (.vtt)** | Captions for web video. Transcript only. | Subtitle formats appear only when the transcript has per-segment timing. Each spoken segment becomes one caption, with the speaker's name when there is one. ### Options | Option | What it does | | - | - | | **Include title & date** | Adds a header with the title and date. | | **Include timestamps** | Keeps the time marker at the start of each transcript segment. Applies to the transcript only. | ### Audio The **Audio recording** card exports the note's recording as **MP3**, **M4A (AAC)** or **WAV (lossless)**. For MP3 and M4A, choose a **Quality**: **High — 256 kbps** or **Standard — 128 kbps**. The sheet shows the length and an estimated file size. ### Drag a card instead > [!NOTE] > > Coming in the next update. Each card in the Export sheet is a file you can drag. "Drag a card into any app, or pick one to export." Summary and transcript cards drag out in the format you chose. The audio card drags the original recording. Exported PDFs also get a cleaner layout in this update: real checkboxes for action items, tidier transcript blocks, and, when **Include title & date** is on, "Generated by Vowen" and page numbers in the footer. ## Export several items On the **Notes** or **Transcribe** page, select items with their checkboxes, then click **Export** in the bar at the bottom. ![Two notes selected with the bulk bar showing Select all, Add tags, Export, Delete and Cancel](https://mintcdn.com/vowen/jjhC7JNGyK5c2anS/images/screens/notes-bulk-select.webp?fit=max\&auto=format\&n=jjhC7JNGyK5c2anS\&q=85\&s=ecfe256e2c952477dee3f0e489b3f043) The **Export {count} notes** (or transcriptions) sheet bundles everything into one ZIP file, with a folder per item. * **Notes:** choose **Summary**, **Transcript** or both. * **Transcriptions:** the full transcript of each one. * **Format:** **Markdown (.md)**, **Plain text (.txt)** or **PDF document**. SubRip and WebVTT are offered when at least one selected item has timing. Items without timing are skipped: "Only {timed} of {count} selected … have timestamps — the rest will be skipped." * **Include timestamps** keeps or removes the time markers in transcripts. When the export finishes, the sheet shows how many items were saved and skipped, with **Show in folder**. Items still processing or that failed are skipped. > [!NOTE] > > Coming in the next update: each card in the bulk sheet can be dragged out as a ZIP of just that part. PDF cards can't be dragged for more than 25 items. ## Export all notes To save every note at once, open **Notes › Notes settings › Integrations** and click **Export…** on **Export all notes** ("Save every note as a ZIP archive"). Choose **Summary** (`summary.md`), **Transcript** (`transcript.md`) or both, then export. ## More options on a note The **More options** menu on a note also holds **Open Recording**, **Show in Finder**, **Copy**, and **Delete**, plus **Send to webhook** and **Sync with Obsidian** when those integrations are set up. See [Webhooks](/integrations/webhooks) and [Obsidian](/integrations/obsidian). ![The More options menu on a note with Open Recording, Show in Finder, Export, Copy and Delete](https://mintcdn.com/vowen/jjhC7JNGyK5c2anS/images/screens/note-more-menu.webp?fit=max\&auto=format\&n=jjhC7JNGyK5c2anS\&q=85\&s=4683c5e2309cfbd40bbefd847301a78c) ## Troubleshooting > **"Sharing is a Pro feature"** > > Public links need an active Pro licence. Vowen checks it on the server every time you create or delete a link. > **"No active licence found" or "Your licence could not be verified"** > > Open **Settings › Account** and check that your licence is active, then try again. > **"Could not check your licence right now"** > > The licence check failed for a moment. Wait and try again. Nothing was published. > **"You have reached the limit of active share links"** > > You have 200 live links. Delete one you no longer need, then create the new one. > **A link preview in Slack or iMessage shows a generic card** > > Vowen makes a preview image for each note. If it couldn't be made, the page uses a generic Vowen image. Click **Update** to try again. > **SRT and VTT aren't in the Format list** > > The transcript has no per-segment timing. Regenerate it with a model that returns timestamps. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.