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Public share links are a Pro feature. The Free plan can open links other people send, but cannot create its own.

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Overview

Publish any meeting note as a page at https://share.vowen.ai/n/<id>, where <id> is a 22-character random string. Send the URL to anyone. They do not need Vowen, an account, or a login. The published page shows the note’s title, its date, its length, the speakers it found, and then the summary and the transcript as two tabs. Visitors get a copy-link button, a copy-text button and a light/dark toggle. The page carries noindex, nofollow, noarchive, so search engines will not list it.

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Publishing a note

1

Open the note

Go to Notes in the left sidebar and click the meeting note you want to publish.
2

Click Share

The Share button sits in the note’s header. It opens a dialog summarising what is about to be published and what is held back.
3

Create the link

Click Create public link. Vowen uploads the note and copies the URL to your clipboard, then confirms with a “Public link created and copied” toast.
Once a note is shared, the header button changes to Shared, and clicking it reopens the dialog with the URL, an Open button, an Update button and Delete link.
A note must have a summary or a transcript before you can share it. A note that is still processing, or one recorded with a transcript-only template that has not been transcribed yet, is rejected with “This note has no summary or transcript to share yet.”

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What is published

Vowen builds the upload from an allowlist in code, not from the note record as a whole. Only these fields are ever sent: Your app language is sent too, so the page renders its date in the same locale.

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What is never published

These are excluded deliberately, and the exclusion is enforced twice: once when Vowen builds the upload, and again on the server, which rebuilds the payload from its own allowlist before anything is written to storage.
  • The audio recording
  • The video recording, if you recorded the screen
  • Meeting screenshots
  • My Notes (the context you typed during the recording)
  • Ask AI conversations
  • Important moments you marked during the recording
  • Speaker voice embeddings and automatic speaker labels
  • The Obsidian folder path the note was exported to
  • Which summary template produced the note

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Security model

The link is the password. There is no second factor and no access list. Anyone who has the URL can read the note, including anyone it gets forwarded to.The note is stored on Vowen’s server as plain JSON. It is not end-to-end encrypted. The encryption in the share system protects your licence key in transit, not the note content, and Vowen can read what you publish.Do not publish a note you would not be comfortable with a stranger reading. If a link leaks, delete it (see below) rather than assuming the URL is too long to find.
The id is 22 base62 characters, roughly 131 bits of randomness, so guessing a valid URL is not a practical attack. The realistic risk is the link being forwarded, pasted into a shared channel, or left in a document.

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Updating a shared note

One note has one link, for its whole life. If you edit the summary, rename a speaker, or retag the note and then click Update in the share dialog, the same URL now shows the new version. You do not have to send a second link.
Edits in the app do not reach the published page on their own. Fix the note, then reopen the share dialog and click Update.
The page is never cached, so an update is live for everyone the moment it finishes. In the share dialog, click Delete link, then click again to confirm. The note content and the social preview image are deleted from the server straight away. The URL itself starts returning HTTP 410 Gone with a page reading “This link was deleted”, so whoever opens it learns the link was taken down rather than that they mistyped it. After 30 days the record is purged entirely and the URL falls back to a plain 404.
Deleting a link is not reversible in place. If you share the same note again afterwards you get a brand new URL, and the old one stays dead. Handing the same address back out would silently un-delete the note for everyone who still had it.
Deleting the link does nothing to the note itself. The note, its audio and its transcript all stay on your machine. A live share link has no expiry date. It stays up until you delete it. The 30-day window described above applies only to links you have already deleted.

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Across your devices

The share id and URL are stored on the note record, so they travel with cloud sync like any other note field. A note you shared on your laptop shows as Shared on your desktop, with the same link. Whenever you open the share dialog, Vowen checks with the server whether the link is still live. If you deleted it from another device, the local record is cleared and the note stops advertising a dead link. If you are offline the check is skipped and the link you have locally is shown as-is.

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Limits

Summary plus transcript text. A three-hour meeting lands around 150 KB, so normal use does not run into this. Oversized notes are refused rather than published truncated, so you never hand out a silently clipped copy of a meeting.

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Troubleshooting

Share links require an active Pro licence, and Vowen re-checks the licence on the server for every create and delete. The Free plan cannot publish.
Vowen could not seal a valid licence credential for the request. Open Settings > Account and confirm your licence is still active, then try again.
A transient failure verifying the licence. Wait a moment and retry. Nothing was published.
The link was revoked, either by you or from another one of your devices. Share the note again to mint a fresh link, then send the new URL.