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Meeting Notes is available on the Free plan (up to 5 hours of recording total). The Pro plan unlocks unlimited recording, real-time preview, speaker diarization, auto-detection of meetings, custom templates, chat with notes, pause/resume, mute-background-audio, and importing audio/video files into notes.
API key required. Meeting Notes uses your configured AI provider to generate summaries, action items, and decisions from each recording. Set one up in Settings > AI Setup.
Meeting notes - multiple speakers to organized notes

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What Meeting Notes Does

Meeting Notes records system audio (what others say) and your microphone (what you say) during any meeting or call. After the meeting, it:
  • Transcribes the full conversation
  • Generates an AI-powered summary
  • Identifies speakers (with supported models)
  • Extracts action items and key decisions
No bot joins the call. No banner appears to other participants. It works with any app that produces audio: Zoom, Teams, Meet, Slack Huddles, Discord calls, and more.

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Requirements

  • macOS: Screen Recording permission granted (for system audio capture)
  • Windows: No special permissions needed
  • An AI provider configured (required for summarization)
  • A cloud transcription model (required for diarization, recommended for accuracy)

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Quick Start

  1. Grant Screen Recording permission if you haven’t already (macOS only)
  2. Configure an AI provider in Settings > AI Setup
  3. Open the Notes page and adjust recording settings from the gear icon at the top right if needed (see below)
  4. Click Start Taking Notes in the top right to begin, or start from the tray/menu bar icon, or use the Start Notes shortcut (Cmd+Shift+N on macOS / Alt+N on Windows by default; enable or rebind it in Settings > Shortcuts)
  5. Have your meeting
  6. Stop recording when done. Vowen transcribes and summarizes automatically.

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Recording Settings

Adjust these settings from the gear icon at the top right of the Notes page before you start a recording:
  • Microphone — the input device used to capture your voice
  • Transcription model — the speech-to-text model that processes audio
  • Language — the spoken language, or auto-detect
  • Identify Speakers — toggle diarization on or off (Pro, supported models only)
  • AI Summary Model — the AI provider that generates the summary
  • Summary Template — the structure of the summary. Create multiple custom templates (Pro) or use the built-in Meeting Notes template
Your selections are remembered for the next recording, so you only need to adjust them when something changes. These options, your summary templates, and your integrations are organized into a tabbed settings modal with Settings, Templates, and Integrations tabs.
Pro tip: Turn on Identify Speakers for any meeting with more than one person. With diarization on, action items in your summary get attributed to specific people instead of appearing as a generic list.

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Organizing Notes

As your notes pile up, the Notes page gives you a few ways to find things fast.

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Tags

Add tags to any completed note from its card — click add tag, then create a new tag or reuse an existing one. Tags are shared across all notes and can be given colors. Manage them (rename, recolor, delete) from the tag bar above the list; deleting a tag just removes it from your notes, it never deletes the notes themselves.

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Filtering and sorting

Above the notes grid you’ll find:
  • A tag filter bar — click All to clear filters, or click tags to filter by them. With two or more tags selected, a Match: Any / All toggle decides whether a note needs any of the selected tags or all of them
  • A search box that matches note titles and summaries
  • A People filter — once you’ve named speakers in your notes (via diarization), this dropdown lists everyone who’s appeared and lets you filter the grid to notes that include any of the people you pick. It only shows up when at least one named person exists; generic Speaker 1 labels don’t count
  • A Sort dropdown: Newest first (default), Oldest first, Recently tagged, Title A → Z, or Title Z → A
Notes are also grouped under date headings so you can scan by when they happened.

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Attendees on each card

Notes where you’ve named speakers show an avatar stack of attendees on the card — overlapping colored initials that fan out on hover, with a “+N” badge when there are more than fit. Hover any avatar to see the full name. As with the People filter, attendees come from the human names you’ve assigned to diarization speakers.

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How It Differs from Regular Transcription

Regular TranscriptionMeeting Notes
Audio sourceMicrophone onlySystem audio + microphone
DurationSeconds (single phrases)Minutes to hours
OutputRaw text, pasted immediatelyFull transcript + AI summary
SpeakersSingle speaker (you)Multiple speakers identified (Pro, supported cloud models)
StorageVoice log entryDedicated meeting notes section

Recording Meetings

How to start, pause, and stop recordings

Summaries & Templates

AI-generated summaries and templates

Speaker Diarization

Identifying who said what

Set up an AI provider

Connect Groq, OpenAI, Anthropic, Gemini, or any of 10+ supported providers.