Meeting Notes is available on the Free plan (up to 5 hours of recording total). The Pro plan unlocks unlimited recording, real-time preview, speaker diarization, auto-detection of meetings, custom templates, chat with notes, pause/resume, mute-background-audio, and importing audio/video files into notes.
API key required. Meeting Notes uses your configured AI provider to generate summaries, action items, and decisions from each recording. Set one up in Settings > AI Setup.
What Meeting Notes Does
Meeting Notes records system audio (what others say) and your microphone (what you say) during any meeting or call. After the meeting, it:- Transcribes the full conversation
- Generates an AI-powered summary
- Identifies speakers (with supported models)
- Extracts action items and key decisions
Requirements
- macOS: Screen Recording permission granted (for system audio capture)
- Windows: No special permissions needed
- An AI provider configured (required for summarization)
- A cloud transcription model (required for diarization, recommended for accuracy)
Quick Start
- Grant Screen Recording permission if you haven’t already (macOS only)
- Configure an AI provider in Settings > AI Setup
- Open the Notes page and adjust recording settings from the gear icon at the top right if needed (see below)
- Click Start Taking Notes in the top right to begin, or start from the tray/menu bar icon, or use the Start Notes shortcut (
Cmd+Shift+Non macOS /Alt+Non Windows by default; enable or rebind it in Settings > Shortcuts) - Have your meeting
- Stop recording when done. Vowen transcribes and summarizes automatically.
Recording Settings
Adjust these settings from the gear icon at the top right of the Notes page before you start a recording:- Microphone — the input device used to capture your voice
- Transcription model — the speech-to-text model that processes audio
- Language — the spoken language, or auto-detect
- Identify Speakers — toggle diarization on or off (Pro, supported models only)
- AI Summary Model — the AI provider that generates the summary
- Summary Template — the structure of the summary. Create multiple custom templates (Pro) or use the built-in Meeting Notes template
Organizing Notes
As your notes pile up, the Notes page gives you a few ways to find things fast.Tags
Add tags to any completed note from its card — click add tag, then create a new tag or reuse an existing one. Tags are shared across all notes and can be given colors. Manage them (rename, recolor, delete) from the tag bar above the list; deleting a tag just removes it from your notes, it never deletes the notes themselves.Filtering and sorting
Above the notes grid you’ll find:- A tag filter bar — click All to clear filters, or click tags to filter by them. With two or more tags selected, a Match: Any / All toggle decides whether a note needs any of the selected tags or all of them
- A search box that matches note titles and summaries
- A Sort dropdown: Newest first (default), Oldest first, Recently tagged, Title A → Z, or Title Z → A
How It Differs from Regular Transcription
| Regular Transcription | Meeting Notes | |
|---|---|---|
| Audio source | Microphone only | System audio + microphone |
| Duration | Seconds (single phrases) | Minutes to hours |
| Output | Raw text, pasted immediately | Full transcript + AI summary |
| Speakers | Single speaker (you) | Multiple speakers identified (Pro, supported cloud models) |
| Storage | Voice log entry | Dedicated meeting notes section |
Recording Meetings
How to start, pause, and stop recordings
Summaries & Templates
AI-generated summaries and templates
Speaker Diarization
Identifying who said what
Set up an AI provider
Connect Groq, OpenAI, Anthropic, Gemini, or any of 10+ supported providers.