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Documentation Index

Fetch the complete documentation index at: https://vowen.mintlify.app/llms.txt

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API key required. Summaries are generated by your configured AI provider. Set one up in Settings > AI Setup.

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How Summaries Work

After a meeting recording is transcribed, Vowen sends the transcript to your configured AI provider to generate a structured summary. With the default Meeting Notes template, the summary includes:
  • Key discussion points
  • Decisions made
  • Action items with owners (when speakers are identified)
  • Follow-up items
The structure above is just what the default template produces. You can switch to a different template before each recording (or create your own) to get a summary shaped for the kind of meeting you’re in. A stand-up doesn’t need the same structure as a customer discovery call. See Custom Templates below for ready-to-use examples.

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Viewing Summaries

  1. Go to the Notes section in the Vowen app
  2. Click on any meeting note
  3. The summary appears under the Summary tab; switch to Transcript to see the full transcript

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Regenerating Summaries

If a summary isn’t quite right, you can regenerate it from the right sidebar of the meeting note:
  1. Open the meeting note from the Notes list
  2. Open the Regenerate Summary panel in the right sidebar
  3. Pick a different AI provider, model, or template
  4. Click Regenerate Summary. The current summary is replaced with the new one
This is useful when:
  • You want a more capable AI model for better quality
  • You want to apply a different template (for example, switching from the default Meeting Notes template to your Daily Stand-up template)
  • The first attempt was cut short or off-target

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Custom Templates

On the Pro plan you can create your own templates from Settings > Meeting Notes and switch between them before each recording. A template is just a prompt with three fields:
  • Name: shown in the template picker (for example, “Daily Stand-up”)
  • Description: a short hint that appears under the name in the picker
  • Prompt: the instructions sent to the AI along with the transcript. Always start your prompt with TITLE: [title] so Vowen can auto-extract a clean title for the note
Below are three templates you can copy directly into the template editor.

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Daily Stand-up

Description: Yesterday, today, and blockers for each person on the team. Prompt: 
Summarize this daily stand-up meeting.

Your response MUST start with:
TITLE: [4-8 word title describing the date or theme of the stand-up]

## Yesterday
- [Person]: [what they completed]

## Today
- [Person]: [what they plan to work on]

## Blockers
- [Person]: [blocker, or omit if none]

## Follow-ups
- [Decisions, pairing needs, or items requiring offline discussion]

Keep each bullet to one line. If a person did not speak, skip them entirely.

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Client Discovery Call

Description: Pain points, requirements, and next steps from a customer discovery call. Prompt: 
Summarize this client discovery call. Focus on the prospect's business context, pain points, and what would make them buy.

Your response MUST start with:
TITLE: [Company name and call type, e.g., "Acme Corp Discovery Call"]

## Prospect
- Company, industry, team size, attendee roles

## Current Situation
- Tools and workflows they use today
- What's working, what's broken

## Pain Points
- Specific problems mentioned, with quantified impact where stated

## Requirements
- Must-haves
- Nice-to-haves

## Next Steps
- Action items with owners and dates
- Any commitments made by either side

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1:1 Sync

Description: Wins, challenges, feedback, and action items from a manager and direct report. Prompt: 
Summarize this 1:1 meeting between a manager and a direct report.

Your response MUST start with:
TITLE: [Direct report's name and date, e.g., "1:1 with Priya - May 12"]

## What's Going Well
- Wins, momentum, things the report is energized by

## Challenges & Blockers
- What they are stuck on or frustrated by

## Feedback Exchanged
- Feedback given to the report
- Feedback the report gave back

## Career & Growth
- Growth conversations, goals, development asks

## Action Items
- [ ] [Owner]: [what and by when]
Pro tip: Save one template per recurring meeting type you have. Picking the right template before you click Start Taking Notes matters more than tweaking the model afterwards.

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Meeting Notes Storage

Meeting notes are stored locally at:
  • macOS: ~/Library/Application Support/vowen/meeting-notes.json
  • Windows: %APPDATA%/vowen/meeting-notes.json
Each note includes:
  • Title and description
  • Start time and duration
  • Full transcript
  • AI summary
  • Audio file reference
  • Speaker labels (if diarization was used)

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Retrying Failed Notes

If a meeting note fails during transcription or summarization:
  • The audio recording is always preserved in Documents/Vowen Recordings
  • Open the meeting note from the Notes list; failed transcripts and summaries each show a retry option in the right sidebar
  • For transcription failures, switch to a more accurate cloud model (for example, Deepgram Nova 3 or AssemblyAI Universal)
  • For summarization failures, switch to a more capable AI model or a simpler template